MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on July 25, 2024, at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero	Chaiman
Phil Procacci	Vice Chairman
Madelyn Bello	Assistant Secretary
Brett Houston	Assistant Secretary
Al Lara	Assistant Secretary

Also present were:
Luis Hernandez	District Manager
Andrew Gill	Governmental Management Services
Liza Smoker	District Counsel
Juan Alvarez	District Engineer
Jeff Lapidus	Procacci Counsel

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments – As per
District’s rules, each speaker has 3 minutes to provide comments
There not being any, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
April 25, 2024 Meeting
Mr. Hernandez presented the minutes from the April 25, 2024 meeting, asked for any changes, corrections, additions, or deletions, and upon hearing none, asked the Board for a motion to approve them.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor, the Minutes of the April 25, 2024 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Public	Hearing	to	Adopt	the
Fiscal Year 2025 Budget
Motion to Open the Public Hearing
Mr. Hernandez asked the Board for a motion to open the public hearing.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor, the public hearing was opened.

Public Comment and Discussion
Mr. Hernandez explained that the budget was exactly the same from when it was presented at the last meeting and despite that it contemplated some increases for the industrial side due to increases in maintenance costs and the bonds being paid off next year, there wasn’t any public in attendance to provide any comments or discussion, asked the Boad for any questions or comments about the budget, and upon not hearing any, indicated that they could move on to the next item.

Consideration of Resolution #2024-03 Annual Appropriation Resolution
Mr. Hernandez presented Resolution #2024-03 Annual Appropriation Resolution, explained that approving it would also adopt the District’s budget, asked for any questions or comments, and upon not hearing any, asked the Board for a motion to approve it.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor, Resolution #2024-03 Annual Appropriation Resolution was approved.

Consideration of Resolution #2024-04 Levy of Non Ad Valorem Assessments
Mr. Hernandez presented Resolution #2024-04 Levy of Non Ad Valorem Assessments, explained that approving it would allow the District to levy assessments on the Miami-Dade County tax bill, asked for any questions or comments, and upon not hearing any, asked the Board for a motion to approve it.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor, Resolution #2024-04 Levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Mr. Hernandez asked the Board for a motion to close the public hearing.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor, the public hearing was closed.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution
#2024-05 Electing Sharyn Henning as Assistant Treasurer
Mr. Hernandez presented Resolution #2024-05 Electing Sharyn Henning as Assistant Treasurer, explained that approving it would allow her to sign documentation for the District in the absence of the Treasurer, asked for any questions or comments, and upon not hearing any, asked for a motion to approve it.

On MOTION by Mr. Lara seconded by Mr. Houston with all in favor, Resolution #2024-05 Electing Sharyn Henning as Assistant Treasurer was approved.

SIXTH ORDER OF BUSINESS	Appointment of Audit Selection
Committee
Mr. Hernandez briefly explained the process for the Audit Selection Committee Meeting, indicated that staff recommended for the CDD Board to serve as the Audit Selection Committee, and asked the Board for a motion to appoint themselves as the Audit Selection Committee.

On MOTION by Mr. Procacci seconded by Mr. Lara with all in favor, the Beacon Tradeport CDD Board was appointed as the Audit Selection Committee.

Audit Selection Committee Meeting
Opening Audit Selection Committee Meeting
Mr. Hernandez asked for a motion to open the Audit Selection Committee Meeting.

On MOTION by Mr. Lara seconded by Ms. Bello with all in favor, the Audit Selection Committee Meeting was opened.

Roll Call
Mr. Hernandez indicated that Mr. Marrero, Mr. Procacci, Ms. Bello, Mr. Houston, and Mr. Lara were in attendance and would be serving as the Audit Selection Committee.

Selection of Criteria for Evaluation
Mr. Hernandez briefly discussed the criteria for evaluation, asked for any questions or comments, and upon not hearing any, asked the Audit Selection Committee to accept it as-presented.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor the criteria for evaluation were accepted as-presented.

Authorizing of RFP
Mr. Hernandez asked for a motion to authorize staff to advertise the RFP.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor, staff was authorized to advertise the RFP.

Adjournment
Mr. Hernandez asked for a motion to adjourn the Audit Selection Committee Meeting.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor, the Audit Selection Committee Meeting was adjourned.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney – Discussion of 2024 Legislative Update Memorandum
Ms. Smoker mentioned that the 2024 legislative update memorandum had been included in the agenda package and explained that the item relating to setting goals and objectives for the District was something that would need to be approved at future Board meeting, asked if the Board had any questions or comments, and upon not hearing any,

mentioned that the Board could always contact her office if any questions came up, and the next item followed.

Engineer – Acceptance of District Engineer’s Report for Fiscal Year 2024-2025
Mr. Hernandez presented the District Engineer’s Report for Fiscal Year 2024-2025, explained it was required to be provided to the bondholders, asked for any questions or comments, and upon not hearing any, and asked the Board for a motion to accept it for the District’s records.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor, the District Engineer’s Report for Fiscal Year 2024- 2025 was accepted.

Mr. Alvarez gave a brief update on the status of the projects. The plans have been completed and all of the permits were ready for the entrance features project on 25th Street and 112th Ave and staff had received bids from several contractors; however the cost was above the budget the CDD had planned on at $1.3 million. The wall project on the 17th Street police parcel would cost around $260,000.
After a brief discussion, it was determined that there was a lack of information about the financial obligations of the City of Sweetwater, and how the sidewalk and wall projects were also not part of the original plans, and there were pending financial matters that needed to be resolved with the City prior to the CDD being able to move forward with either of these projects.

Manager
Number of Registered Voters in the District – 0
Mr. Hernandez indicated that there were currently 0 registered voters in the District, and explained that once there were 250 registered voters and the District had been established for six years, the Board of Supervisors would start being elected by the general elections process through the Miami-Dade County Supervisor of Elections. The District had already been established for more than six years; however, it still had not reached the 250 registered voters requirement yet.

Consideration of the Proposed Fiscal Year 2025 Meeting Schedule
Mr. Hernandez presented the proposed fiscal year 2025 schedule, asked for any comments or changes, and upon not hearing, asked the Board for a motion to approve the proposed fiscal year meeting schedule.

On MOTION by Mr. Lara seconded by Ms. Bello with all in favor the proposed fiscal year 2025 meeting schedule was approved as-presented.

Discussion of Financial Disclosure Report and Reminder to File Annual Form
Mr. Hernandez reminded the Supervisors who still needed to file their annual financial disclosure forms to file them as soon as possible since the deadline had already passed and the Commission on Ethics could technically start enforcing the fine for each day the forms had not been received past the deadline timeframe.

Discussion of Holiday Lighting Services
Mr. Hernandez presented information related to the holiday lighting plan with CDI for the same price as the last year, and asked the Board for a motion to approve moving forward with the holiday lighting plan.

On MOTION by Mr. Lara seconded by Ms. Bello with all in favor, the holiday lighting plan with CDI was approved.

Discussion of Potential Issue with Emergency Egress on NW 114th Avenue and 22nd Street
Mr. Hernandez expressed concerns that there might be the potential issue with the emergency egress on NW 114th Avenue and 22nd Street since someone drove through it while it was not open, causing damage and indicated that staff would continue to monitor the area to determine whether this was a one-time incident or something that might continue to occur, and suggested that a lock might need to be installed as a necessary solution to prevent this from continuing to happen.

EIGHTH ORDER OF BUSINESS	Financial Reports
Acceptance of Check Register
Acceptance of Unaudited Financials
Mr. Hernandez presented the financial reports, asked if there were any questions or comments about the check register or the unaudited financials, and upon not hearing any, asked the Board for a motion to accept them.

On MOTION by Mr. Houston seconded by Ms. Bello with all in favor, the check register and the unaudited financials were accepted as-presented.

NINTH ORDER OF BUSINESS	Supervisors Requests
There not being any, the next item followed.

TENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez asked for any other District business to discuss, and upon not hearing any, asked the Board for a motion to adjourn the meeting.

On MOTION by Mr. Marrero seconded by Mr. Procacci with all in favor, the meeting was adjourned.

Secretary Assistant Secretary

Pete Marrero (Nov 13, 2024 16:38 EST)
Chairman/ Vice Chairman

Created:

2024-11-13

By:

Robin Friedman (rfriedman@gmssf.com)

Status:

Signed

Transaction ID:

CBJCHBCAABAAI lulDbL6Px4kA87aipqaWsWFJA7_nBmY

11-07-24docstosign-BeaconTradeport
Final Audit Report	2024-11-13

"11-07-24docstosign-BeaconTradeport" History
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f)  Email viewed by Luis Hernandez (lhernandez@gmssf.com)
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0 Agreement completed.
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